The Portland Historical Society, Inc.
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Article I Name
Article II Purpose
Article III Membership
Section 1. Requirement
Section 2. Dues
Section 3. Categories
Section 4. Life membership
Section 5. Honorary membership
Section 6. Delinquency
Section 7. Revocation
Article IV Officers and Executive Board
Section 1. Officers
Section 2. Executive Board
Section 3. President
Section 4. Vice-President
Section 5. Secretary
Section 6. Treasurer
Section 7. Directors
Section 8. Finance and Budget Board
Article V Meetings
Section 1. Times
Section 2. Special
Section 3. Quorum
Section 4. Annual
Section 5. Executive Board
Article VI Election of the Executive Board
Section 1. Nominating committee
Section 2. Nominations
Section 3. Consecutive terms
Section 4. Voting
Section 5. Installation
Article VII Committees
Section 1. Standing committees
Section 2. Ad-hoc
Section 3. Committee chairs
Article VIII Parliamentary Authority
Article IX Amendment to the Bylaws
Amendment I Amendment to the Bylaws
The name of this society shall be THE PORTLAND HISTORICAL SOCIETY, INC.
The purpose of this Society shall be to bring together those people interested
in history, and especially in the history of Portland, Connecticut.
Understanding the history of our community is basic to our democratic way of
life, gives us a better understanding of our state and nation, and promotes a
better appreciation of our American heritage.
The Society's major function is to discover and collect materials which may help
to establish or illustrate the history of the area; its exploration, settlement,
development, and activities in peace and in war; its progress in population,
wealth, education, arts, science, agriculture, manufacturers, trade and
transportation. It will collect printed material such as histories, genealogies,
biographies, descriptions, gazetteers, directories, newspapers, pamphlets,
catalogs, circulars, handbills, programs, and posters; manuscript material such
as letters, diaries, journals, memoranda, reminiscences, rosters, service
records, account books, charts, surveys, and field books; and museum material
such as pictures, photographs, paintings, portraits, scenes, aboriginal relics,
and material objects illustrative of life, conditions, events, and activities of
the past and present.
The Society will provide for the preservation of such material and for its
accessibility, as far as may be feasible, to all who wish to examine or study
it. It will cooperate with officials and other organizations in insuring the
preservation and accessibility of the records and archives of the country and of
its cities, towns, villages, and institutions, and will foster the preservation
of historic buildings, monuments, and markers.
The Society will disseminate historical information and arouse interest in the
past by publishing historical material in the newspapers or otherwise; by
holding meetings with pageants, addresses, lectures, papers, and discussion; by
marking historic buildings, sites and trails; and by using the
media of radio and television to awaken public interest. The Society will
co-operate with the state historical society and will collect and preserve
materials of state-wide significance so that these materials may be made
available to students and scholars.
Section 1. Membership shall be open to all who apply for membership. Anyone
who tenders the necessary dues shall thereby become a voting member.
Section 2. The amount of annual dues for members shall be proposed by the
Executive Board and voted on by the membership at a meeting immediately
following the meeting at which the proposal was made.
Section 3. Membership categories shall be as designated by the Executive
Section 4. Dues for Life Membership shall be set by the Executive Board and
approved by the membership at the annual meeting.
Section 5. Honorary membership may be conferred upon any person whose
activities have contributed to the objectives of the Society. Honorary members
shall be elected by a three-fourths vote of members present at an annual
meeting, upon nomination by the Executive Board.
Section 6. Annual dues shall be payable in advance, and members in arrears
more than six months after payment is due shall be dropped from membership.
Section 7. Membership may be revoked by the Executive Board for due cause.
Officers and Executive Board
Section 1. The officers shall be a president, a vice-president, a secretary
and a treasurer who shall be elected for a term of one year. In addition six
directors and three finance and budget board members shall be elected for a
term of three years on a rotating basis.
Section 2. The officers, directors and finance and budget board members
shall constitute the Executive Board. They shall decide questions of policy
that for any reason cannot be acted upon at a meeting of the Society and
perform such other functions as designated in the bylaws or otherwise assigned
Section 3. The president shall have executive supervision over the
activities of the Society within the scope provided by these bylaws. The
president shall preside at all meetings, shall report annually on the activities
of the Society and shall appoint members of committees and delegates not
otherwise provided for. The president shall be bonded.
Section 4. The vice-president shall assume the duties of the president in
the event of absence, incapacity, or resignation.
Section 5. The secretary shall keep the minutes of meetings of the Society
and of the Executive Board.
Section 6. The treasurer shall be responsible for the safe-keeping of
society funds and for maintaining adequate financial records audited annually.
The treasurer shall deposit all monies received with a reliable banking
company or as directed by the finance and budget committee in the name of THE
PORTLAND HISTORICAL SOCIETY INC. The treasurer shall be bonded.
All monies to be paid out shall be by numbered checks and signed by the
President and the Treasurer except only the signature of the Treasurer will be
required on payments of up to one hundred fifty dollars ( $150.00).
The treasurer shall render a monthly report, and provide an annual report.
Section 7. The directors shall be representatives of the membership.
Section 8. The finance and budget board shall have three fiscally prudent
members, with the treasurer as ex officio and shall be responsible for the
management and investment of the Society funds. This board shall prepare an
annual budget to be proposed at the annual meeting.
Section 1. Meetings will be held 10 months of the year excluding July and
Section 2. Special meetings may be called by the president.
Section 3. Upon proper notification of a meeting, those present will
constitute a quorum.
Section 4. The regular November meeting shall be known as the Annual
Meeting and shall be for the purpose of electing officers, receiving reports of
officers and committees, setting the annual budget and other business that may
Section 5. The Executive Board shall meet every other month unless otherwise
ordered. Special meetings of the Executive Board may be called by the
At any Executive Board meeting, a simple majority of the board shall constitute
Election of the Executive Board
Section 1. Not less than one month prior to the annual meeting, the
president shall appoint a nominating committee to prepare a slate of officers.
Section 2. Nominations may also be made by any member of the Society at any
time prior to balloting at the annual meeting.
Section 3. Directors or Budget and Finance Board members elected to the
Executive Board for two consecutive terms, or a president or vice-president
elected for three consecutive terms, shall not be nominated to the same office
unless one year elapses between the end of the last term and the beginning of
the term for which nominated.
Section 4. All executive board members shall be elected by a plurality of
votes cast by secret ballot at the annual meeting. In the event of an
uncontested election, the secretary may be directed to cast a single ballot.
Section 5. Executive board members shall be installed at the close of the
annual meeting at which they are elected and shall serve until their successors
have been duly elected and installed. In the event of resignation or incapacity
of any officer, except the president, or any director, the vacancy may be filled
by a vote of the Executive Board for the unexpired term of office.
Section 1. The Society shall have the following standing committees with the
Museum Committee - collection, display and education
Publicity - newsletter and publicity
Historic Sites and Buildings - oversight and protection
Programs - meeting management
Membership - records and outreach
Ruth Callander House - physical operations
Ways and Means - fund raising
Section 2. Ad-hoc committees may be established by the president as
Section 3. The president shall appoint the chair of standing committees.
The rules contained in ``Robert's Rules of Order" shall govern the proceeding
of the Society except in such cases as are governed by the bylaws.
Amendment to the Bylaws
These bylaws may be amended at any regular or adjourned meeting by a two-thirds
vote of those voting, provided notice was given at the previous meeting; or they
may be amended at a special meeting called for that purpose, with previous
notice and a two-thirds vote. All proposed amendments shall be submitted in
Ratified January 23, 2007
Article IV. Officers and Exeutive Board, Section 1, change the number of directors from "three" to "six".
· · · · · · ·
Credit for basic concept and phraseology of the original Constitution and Bylaws
is due: Silvestro, Clement M., Organizing a Local Historical Society.
American Association for State and Local Historical Societies. Nashville,
Those who adapted Silvestro's plans were:
Raymond Hedges, Chr.
December 3, 1973
· · · · · · ·
The basic re-organization of this document was derived from The Scott Foresman,
Robert's Rules of Order, Newly Revised.
These Bylaws were revised by:
Robert W. McDougall, Chr.
Eleanor O. Crowther
Pauline P. Csere
Phyllis B. Frisbie
October 26, 1993
Last Updated: 03/16/2007
© Copyright 2007 Bob McDougall